Student Classifications

Regular students (full-time) are those who pursue the prescribed courses of the School of Theology and take 12 or more credit hours per semester.

Regular students (part-time) are those who have been admitted to a degree program and who, with the consent of the dean and faculty, are taking less than 12 credit hours per semester.

Non-degree-seeking students (full-time) are those who, under the direction of the dean and the faculty, pursue studies not directed toward graduation. Certain of these students pursue the Anglican Studies program described in a separate section.

Anglican Studies students are normally those who have transferred from the ministry of other communions to that of the Episcopal Church or who have received their theological education in other than Episcopal institutions and who, under the direction of the dean and the faculty, pursue studies not directed toward graduation. Anglican Studies students with a Master of Divinity (M.Div.) degree from an accredited school can apply for admission to the Master of Sacred Theology (S.T.M.) program.

Special students are non-degree-seeking, part-time students who do not go through the admission process and who, with the permission of the instructor, take a course  for credit or audit.

Auditors are those who, with the permission of the instructor, take a course without credit.

Graduation Requirements

Graduation from The School of Theology follows after the successful completion of all requirements for the specified degree program and the awarding of the degree by the Senate of the University upon nomination by the faculty of the School of Theology. Students may receive transfer credit for courses taken at any theological school accredited by agencies recognized by the U.S. Department of Education, when approved in accordance with the policies and procedures specified in the Student Handbook, but the School of Theology requires that the majority of credits toward its degrees be earned in post-graduate courses during at least three semesters at the University of the South (for the STM that means a maximum of 12 credit hours can be transferred). Academic work taken outside the School of Theology and applied toward a degree from this institution must be reviewed and approved by the associate dean for academic affairs. The University of the South does not award transfer credit for course work taken on a non-credit basis or for life experiences. In the case of students seeking ordination, the faculty is required by the canons of the church to be concerned not only with the academic proficiency of students but also their personal qualifications for ordained ministry.  

Master of Divinity

A regular student, who has been evaluated as “adequate” in all prescribed work, has fulfilled the clinical pastoral education and field education requirements, has completed all non-credit degree requirements, and who has a cumulative grade point average (GPA) of at least 2.33, is eligible for the award of the degree of Master of Divinity. Work toward the M.Div. degree is to be concluded within five consecutive years from the date of matriculation.

Graduating with Honors

The faculty of The School of Theology may confer honors on up to 10 percent of the graduating class receiving the degree of Master of Divinity, with honors based on final cumulative GPA and the faculty’s determination of each student’s excellence. All grades for courses taken in the Master of Divinity program at The School of Theology will be used to calculate GPA for conferring of honors. Grades for transfer credits will not be considered.

Master of Arts

A regular student who has been evaluated as “adequate” in all prescribed work, has completed all elective work, has completed all non-credit degree requirements, and who has a cumulative grade point average of at least 2.33 is eligible for the award of the degree of Master of Arts (M.A.). Work toward the M.A. degree is to be concluded within four consecutive years from the date of matriculation.

Required Training

The canons of the Episcopal Church require ordinands to furnish evidence of training regarding:

1. Prevention of sexual misconduct. This training refers to issues relating to both conduct between adults, and conduct with children. This training is generally divided into two courses, one for adults and one for issues relating to children.
2. Civil requirements for reporting and pastoral opportunities for responding to evidence of abuse. This training also refers to issues relating to both conduct between adults, and conduct with children. It is included with the respective training workshops on sexual abuse and misconduct.
3. The Constitution and Canons of the Episcopal Church, particularly Title IV. 
4. Training regarding the Church's teaching on racism.

The School of Theology offers annual workshops that fulfill these canonical requirements.

All degree-seeking and full-time students must complete the workshops on preventing sexual misconduct and anti-racism.

Additionally, all students pursuing the M.Div., M.A., S.T.M. in Anglican Studies, or Diploma of Anglican Studies, must complete Education for Ministry mentor training, complete an EfM introduction provided by the school, or have completed at least one year as a student in EfM. The School of Theology offers annual workshops that fulfill all of these requirements. Students are encouraged to complete the workshops requirement in their first year.

Episcopal students seeking ordination must complete the workshop on the Constitution and Canons to meet requirements for ordination, but it is not a requirement for the M.Div. degree. They may be required to attend other workshops, as determined by the Dean and faculty to be necessary or beneficial to the formation of clergy.

For further information please consult Canon III. 8.5(h), Canons & Constitution of The Episcopal Church 2006, or contact the Associate Dean for Community Life, who is responsible for the coordination of these workshops.

Those students who need to prepare for the General Ordination Exams are encouraged to consider entering in January of the year before the examinations; therefore, obtaining a full calendar year of preparation.

Evaluation of Academic Proficiency (M.DIV., M.A., S.T.M., DAS, CTS)

Satisfactory academic progress at The School of Theology is defined as eligibility to re-enroll in the specific degree program for the following semester. Letter grades are given on a 4.0 scale ranging from A to F.

A student’s cumulative grade point average is computed on a 4.0 scale and is recorded on his or her transcript. A student seeking the first theological degree or certificate (M.Div., M.A., D.A.S., C.T.S) with less than a 2.33 grade point average is evaluated by the faculty as either “Provisional” or “Inadequate.” An advanced degree (S.T.M.) student with less than a 3.0 grade point average is evaluated by the faculty as either “Provisional” or “Inadequate.” A student who receives an F in any semester is rated as “Provisional,” and more than one F as “Inadequate.” A student rated as “Inadequate” is dismissed; if rated “Provisional,” the student may remain but must rise to the status of “Adequate” by the end of the following semester in order to remain in school. A 2.33 cumulative grade point average on the 4.0 scale is required for re-enrollment unless the student has been given “Provisional” status by the faculty. Students must complete the degree program, where applicable, in a period of not more than eight semesters of enrollment. In some cases the decision of the faculty concerning the eligibility for re-enrollment supersedes the above.

In accordance with the regulations of the U.S. Department of Veterans Affairs, the University of the South does not certify, for VA benefit purposes, any student who fails to meet the minimum academic standard to be in good standing with the University.

Summer Session (STM, D.Min.)

Satisfactory academic progress at The School of Theology is defined as eligibility to re-enroll in the specific degree program for the following term. A 3.0 cumulative grade point average on the 4.0 scale, with all previous work graded, is required for re-enrollment each term unless the student has been given “provisional” status by the faculty.
Letter grades are given on a four-point system ranging from A to F. A student’s cumulative grade point average is computed on a 4.0 scale and recorded on his or her transcript. A student with less than a 3.0 grade point average is evaluated by the committee as either “provisional” or “inadequate.” A student who receives an F in any course is rated as “provisional,” and a student who receives more than one F is rated as “inadequate.” A student rated as “Inadequate” is dismissed; if rated “provisional,” the student may remain but must rise to the status of “adequate” by the end of the following term in order to remain in school.

Incompletes in the Academic Year

The grade of “I” (“Incomplete”) is given when a student fails to complete the work of a course for good reason (the instructor being the judge of what constitutes “good reason”). The instructor must record the grounds for assigning a grade of “I,” specifying a deadline for the work’s completion, and give a copy to the student and to the Associate Dean for Academic Affairs. In no case can the deadline for completion be later than the end of the midterm break of the following semester, without authorization by the faculty. The instructor’s policy for work submitted late but before the end of term is to be stated in the course syllabus.

Unless a student has made prior arrangements with the instructor, a student who is late with work due during a course is dropped one-third of a letter grade point immediately (e.g., A to A-), and then a full letter grade for each week (five working days) that the paper is late.

Summer Session

Work is to be turned in by September 1 each year. A grade of “I” (“Incomplete”) is given when a student fails to meet the September 1 deadline. A professor may grant an extension if the student requests it in writing and the professor deems there is good reason for the extension. The professor must document the grounds for granting the extension, specifying a deadline for the work’s completion and any grade penalty to be assessed, and distributing three copies of the statement: one to the registrar, one to the student, and one to the Associate Dean for Academic Affairs. A grade of “I” will be entered with the extension deadline. If the work is not turned in by the new deadline, the “I” will be changed to “F”. The extension date may not be later than December 31 of the calendar year, without authorization by the Advanced Degrees committee. The professor’s policy concerning grade penalties for work submitted late is to be stated in the course syllabus if different from the program policy below.

Unless a student has been given an extension by the professor, work turned in after September 1 is dropped one grade point immediately (i.e. A to A-). Work received on or after:

• October 1 is then dropped a full letter grade (i.e. A- to B-);
• November 1 is then dropped another full letter grade;
• December 1 is then dropped another full letter grade.;
• January 1 receives an F.

Grading Guidelines

Syllabi for all graded courses at The School of Theology will state what percentage of the final course grade each assignment and test earns.

Grading Policy

All required courses in the core curriculum are given a letter grade, except when Pass or Fail grading is requested by the instructor and authorized for a particular course by action of the faculty.

All electives are given a letter grade, unless the instructor designates the course as Pass/Fail at the start of the term.

Individual students may request, at the beginning of a particular course, that a letter-graded elective be graded Pass/Fail. An instructor is free to deny the request. If permission is given, the registrar will change the grading type from letter to pass/fail. A Pass/Fail grade is not included in the GPA nor is it used to qualify for honors.

If Pass/Fail grading is selected by an instructor for a course as a whole, students may not request to be given a letter grade.

Summer courses are given a letter grade. The D.Min. project is graded on a pass/fail basis, while the S.T.M. thesis is given a letter grade.

A student must have a minimum cumulative grade point average of 3.0 to receive any degree in the Advanced Degrees Program. A student must have a minimum cunulative grade point average of 2.33 to receive any other degree.

Grading Scale

4.0	A	96-93	(Exceptional work)
3.7	A-	92-90
3.3	B+	89-87	(More than adequate work)
3.0	B	86-83
2.7	B-	82-80
2.3	C+	79-77	(Adequate work. This is the minimum GPA needed to graduate with a M.Div., M.A., D.A.S., or C.T.S.)
2.0	C	76-73	(Less than adequate)
1.7	C-	72-70
1.3	D+	69-67	(Deficient work)
1.0	D	66-63
.7	D-	62-60
0	F	59-00	(Failure to accomplish task)

Grade Appeals

A student who believes that he or she has been assigned a course grade which is unfair or inappropriate, and who has been unable to resolve the matter with the faculty member directly, may appeal to the Associate Dean for Academic Affairs. Appeals must be initiated in writing no later than the semester following the one in which the grade in question was given. To act on an appeal, the Associate Dean must reasonable grounds for the complaint.  The Associate Dean informs the faculty member involved of the appeal and requires this faculty member to respond to the student's claim. 

The concept of academic freedom as practiced at the University prohibits any administrative officer from forcing a faculty member to change a grade. Therefore, an appeal serves more as a form of peer review than an appeal per se. The Associate Dean may suggest a solution to the dispute, may request that both the faculty member and the student justify their positions, and may recommend policies and procedures to the faculty member.

All faculty members should be aware that they may be asked to justify their personal grading procedures, and should keep adequate records of class performance. In addition, faculty should not request grade changes later than the semester following the one in which the grade in question was given.

Incompletes

The grade of “I” (“Incomplete”) is given when a student fails to complete the work of a course for good reason (the instructor being the judge of what constitutes “good reason”). The instructor must record the grounds for assigning a grade of “I,” specifying a deadline for the work’s completion, and give a copy to the student, to the Registrar and the Associate Dean for Academic Affairs. If a student believes that she or he will be unable to meet the stated deadline due to grave, extenuating circumstances, the student may request an additional extension from the instructor. In no case can the deadline for completion be later than the end of the midterm break of the following semester, without authorization by the faculty. If a student fails to submit the work by the deadline, the instructor is to assign a grade of “F” (“zero” if using a 100-point scale for grade calculations) for the missing work and then calculate the final grade for the course.

The instructor’s policy for work submitted late but before the end of term is to be stated in the course syllabus.

Unless a student has made prior arrangements with the instructor, a student who is late with work due during a course is dropped one grade point immediately (i.e. A to A-), and then a full letter grade for each week (five working days) that the work is late.

Policy on Credits Hours

The University of the South is responsible for determining the appropriate amount of academic credit awarded for coursework in its programs in accordance with definitions and standards promulgated by the United States Department of Education and the Commission on Colleges of the Southern Association of Colleges and Schools. 

The semester credit hour is the basic unit of academic credit and provides one measure by which progress toward a degree, certificate, or other formal award is gauged.  The semester credit hour measures only a part, albeit a major part, of any composite learning experience based upon formally structured and informal interactions among faculty and students.  Recognizing that subject matter, pedagogical methods, and assessment approaches will influence the design of any given course, including the frequency and duration of formally structured faculty-student interactions, the number of semester credit hours assigned to a course is not strictly linked to the number of fifty-minute class hours or meetings per week.

One semester credit hour is granted for a minimum of three hours of student academic work per week, on average, for a semester of approximately fifteen weeks in duration.  Academic work includes not only formally structured activities such as lectures, seminars, laboratories, supervised field work, tutorials, and applied and studio instruction but also out-of-class activities such as required conferences with the faculty member, homework, research, writing and revision, reading, independent study, community engaged experiences, practica, recitals, rehearsals, and recitations.  Courses offered in terms of shorter duration shall contain substantially the same contact hours, preparation time, content, and requirements as if offered over a full semester.

Faculty members and departments are responsible for submitting course approval requests that include detailed descriptions of how the proposed number of semester credit hours is justified.

Evaluation of Personal Qualifications

As a seminary of the Episcopal Church, The School of Theology is required by canon law to evaluate candidates for Holy Orders with regard to their academic performance, their professional competence, and their personal qualifications to exercise the ordained ministry of the Episcopal Church.

Evaluation involves the student’s participation in the entire curriculum (i.e., lectures, seminars, and liturgical life) and also in the life of the seminary community. It includes several kinds of reporting: grades, oral statements, and written reports. The School of Theology uses criteria developed by the Board for Theological Education to evaluate students’ personal qualifications to provide as objective, comprehensive, uniform, and sound a process of evaluation as possible. These criteria can be found in the student handbook.

Each M.Div. student uses these criteria to prepare a self-evaluation in the middler year. Using these self-evaluations and an interview with the student, together with the student’s academic record, the faculty prepares an extensive, written evaluation to be sent to the student’s bishop and diocese. Students who are not seeking ordination and who enroll for one year or more may request to be included in the middler evaluation process. Parallel evaluations are done for students from other traditions and judicatories. The middler evaluation is in most cases the only canonical, written evaluation sent to the diocese and the bishop, other than one's grades and a brief official letter of recommendation regarding ordination in their senior year.

In the senior year, according to the requirements of Title III of the Canons of the Episcopal Church, the faculty votes whether or not to recommend a student for ordination. To be eligible for a recommendation regarding ordination, the student shall be a candidate from a diocese and shall have spent at least two years in residence at The School of Theology. The faculty votes are forwarded immediately to the dean, who sends the official recommendation letters to students’ diocesan bishops. Students receive a copy of the letter.

Upon completion of all requirements, The School of Theology faculty recommends candidates for degrees to the University Senate, which officially approves the degrees. Non-degree diplomas and certificates of theological studies are approved and awarded by the faculty of the School of Theology and do not require approval by the Senate. The granting of a degree is not contingent upon the recommendation for ordination.

Academic Dishonesty

The School expects and requires the highest standards of integrity in academic work as well as in personal and community relationships. Academic dishonesty undermines the very foundation of the enterprise in which we are engaged and threatens to deceive those who will eventually depend on the knowledge and integrity of the men and women who receive their preparation for ministry here. It therefore constitutes unacceptable behavior and conduct.

• Academic dishonesty includes, but is not limited to:
• Cheating — the breach of (pre-established) ground rules for completion of assignments, including examinations, by use of resources other than those which have been indicated as permissible. It is assumed that examinations which are designed to test recall of a body of information and the assimilation of that information by a student ("closed book examinations") do not permit the assistance of written material or assistance from other persons.
• Plagiarism — the use of materials without proper acknowledgment of sources and the submission as one's own ideas, words, and writings of another.
• Fabrication — the submission of material which has, in fact, been produced by others or is the result of substantial assistance received from others but not noted as the product of such assistance, or making up false sources.
• Duplication — the submission, without prior permission, of portions of the same academic work in fulfillment of requirements for more than one course.
• Facilitating academic dishonesty — participation in support of the above named behaviors.

Discipline

Persons who are found to have engaged in any form of academic dishonesty will be subject to disciplinary action. If plagiarism, cheating, fabrication or duplication occurs, the student will automatically fail the course in which the incident occurred, and may be dismissed from the School or be subject to other sanctions. Facilitating the academic dishonesty of others will result in the same or similar consequences.

Open Book Exams

Standards for open book exams are the same as for papers. On closed book exams one reconstructs the best references possible.

Procedures

In order to preserve the integrity of the educational enterprise and to support the vast majority of students who maintain personal integrity in such matters, the faculty will report to the Associate Dean for Academic Affairs when dishonesty has occurred.

Because the health of any community is determined not only by the degree to which standards of integrity are maintained by those who hold positions of authority in that community, but also by the degree that all members of the community participate in the maintenance of its standards, it is the expectation that students and faculty who observe or know of an instance of academic dishonesty will report it to the Associate Dean for Academic Affairs outlining its specific nature. Such responsibility should, of course, be exercised with due care and should avoid action based on hearsay or rumor.

When the Associate Dean for Academic Affairs has been presented with such a report, she or he shall make a judgment as to whether it gives sufficient cause to believe that a breach of academic honesty has occurred. If she or he so judges, the Associate Dean for Academic Affairs will notify the student that such an allegation has been made and apprise the student of its nature. The student will be given opportunity to present the student's own interpretation of events related to the allegation and any evidence and/or witnesses to support that interpretation.

In the event that the Associate Dean of Academic Affairs is the instructor bringing the report, the Dean will appoint a senior faculty member to serve in the role designated for the Associate Dean in procedures outlined in steps 3 through 4.

If, on the basis of such a presentation, it is the judgment of the Associate Dean for Academic Affairs there is a likelihood that the allegation is unfounded, the matter will be considered closed with no permanent record in the student’s file. (Administrative records may be kept as necessary.)

If the Associate Dean for Academic Affairs judges that academic dishonesty has occurred, and the student does not wish to contest the allegation, the student will receive a failing grade for the course. The Associate Dean for Academic Affairs will inform the faculty of the incident of academic dishonesty and the resultant failing grade. Any further disciplinary action will be made by the faculty with counsel from the Associate Dean for Academic Affairs.

If the student does wish to contest the allegation, the Associate Dean for Academic Affairs will convene the Honor Board, consisting of two members of the faculty who serve as advisors, normally including the student's own advisor, and two students elected by the student body. This Board will review the nature of the allegation and its basis. It will also afford the student opportunity to present his or her understanding of the events related to the allegation. If on the basis of that review, it is the opinion of the Board that there is a likelihood that the allegation is unfounded, the matter will be considered closed with no permanent record kept in the student’s file. (Administrative records may be kept as necessary.) If on the contrary, the Board judges that there is sufficient warrant to believe that an instance of academic dishonesty has occurred, the student will receive a failing grade for the course. The Associate Dean for Academic Affairs will inform the faculty of this decision and bring any recommendation for further disciplinary action before the faculty.

If the student does wish to contest the allegation, the Associate Dean for Academic Affairs will convene the Advanced Degrees Committee. The Committee will review the nature of the allegation and its basis. It will also afford the student opportunity to present his or her understanding of the events related to the allegation. If on the basis of that review, it is the opinion of the Committee that there is a likelihood that the allegation is unfounded, the matter will be considered closed with no permanent record kept in the student’s file. (Administrative records may be kept as necessary.) If on the contrary, the Committee judges that there is sufficient warrant to believe that an instance of academic dishonesty has occurred, the student will receive a failing grade for the course. The Associate Dean for Academic Affairs will inform the faculty of this decision and bring any recommendation for further disciplinary action before the faculty.

The Student may appeal the judgment to the Dean of the School of Theology within 10 days of the decision. The Dean will report his decision to the faculty and the Appellant.

The student may, in the last resort, appeal the Dean's judgment to the Vice-Chancellor and President within 10 days of the Dean’s decision.

Policy and Grounds for Suspension or Dismissal

In consultation with the faculty, the Dean may suspend or dismiss a student for any of the following reasons:
Academic dishonesty — see copy above

Failure of a student to be adequately responsible for academic and/or required co-curricular work.

If the Dean and a majority of the faculty determine that they cannot reasonably be expected to recommend a student for ordination (M.Div. or D.A.S. or STM/Anglican Studies).

Inappropriate behavior that the Dean and a majority of the faculty determine to be disruptive or destructive of the learning process and/or community life.

Charged with a civil or criminal offense or a breach of morality, if in the judgment of the Dean, this precludes effective membership in the student body, causes disruption of the life of the School of Theology, or creates a reasonable doubt of the student’s suitability for ministry in the church.

The decision of which sanctions to apply rests with the Dean in consultation with the faculty. Dismissal normally precludes readmission. In the case of suspension, the determination of the term and circumstances of suspension and conditions for readmission rests with the Dean in consultation with the faculty. If the Dean judges that action must be taken before there is adequate time to consult the faculty, the Dean may do so.

Further details concerning the above as well as a description of procedures are in the student handbook. Dismissal automatically terminates any contract between the school and the student. For information concerning refunds of tuition, see the section on financial information.

Policy Regarding Withdrawal

A student may request to withdraw from The School of Theology by submitting the request in writing to the Dean of The School of Theology. The letter should describe in detail the reasons for the request. If medical conditions cause or contribute to the request, they must be documented by a professional in the field (physician, therapist, etc.) Withdrawal is granted only upon approval by the Dean. The Dean may impose conditions for readmission, and readmission is not guaranteed.

A student in good standing who timely completes the requirements of an academic term may be granted a leave of absence starting with the next term for a maximum leave of two years. Students who wish to reenroll following a leave of absence may, in the Dean’s discretion, be readmitted within two years without repeating the complete process of admission.

A student in good standing may request to withdraw during an academic term by submitting a written request to the Dean describing in detail the reasons for the request. If the withdrawal is granted, normally the grades of W or WF will be assigned for each current course, depending on the student’s work in that course up to the time of withdrawal. In the Dean’s discretion, the student may be readmitted within one year without completing the full process of admission. A letter to the Dean explaining how the circumstances leading to the withdrawal have been resolved is always required for readmission, and the Dean may impose further conditions for readmission..

A student not in good standing may be allowed to withdraw during or at the end of a term by submitting a written request to the Dean describing in detail the reasons for the request. If the withdrawal is granted, normally the grades of W or WF will be assigned for each current course, depending on the student’s work in that course up to the time of withdrawal. In the Dean’s discretion, the student may be permitted to apply for readmission, but the whole process of application must be repeated.

Definition of “Good Standing”

M.Div./M.A./DAS/CTS

A student is in good standing if his or her grade point average is 2.33 or higher, the student has not been rated “provisional” or “inadequate” due to failure of a course or a grade point average below 2.33 in the prior semester, and if no disciplinary action has been taken or is impending.

D.Min./S.T.M.

A student is in good standing if his or her grade point average is 3.0 or higher, the student has not been rated “provisional” or “inadequate” due to failure of a course or a grade point average below 3.0 in the prior semester, and if no disciplinary action has been taken or is impending.

Release of Student Information

The official and final repository of the permanent academic records relating to students is maintained in the University Registrar's Office. Information relating to courses and grades is kept there and is summarized on the students’ transcripts.
Students may request transcripts of their academic records by contacting the Registrar of the School of Theology. Such transcripts are labeled “unofficial” and do not bear the seal of the University. Requests for “official” transcripts (bearing the seal of the University) must be submitted in writing to the University Registrar’s Office. There is no charge for the official transcript. However, there is a fee for next day delivery.

The Family Educational Rights and Privacy Act of 1974 as amended (FERPA) affords students certain rights with respect to their education records. These rights include:

• The right to inspect and review the student's education records (providing they have not waived this right) within 45 days of the day the University receives a request for access.Students should submit to the University Registrar or other appropriate official, written requests that identify the record(s) they wish to inspect. The University official will make arrangements for access and notify the student of the time and place where the records may be inspected. If the records are not maintained by the University official to whom the request was submitted, that official shall advise the student of the correct official to whom the request should be addressed.
• The right to request the amendment of the student’s education records that the student believes are inaccurate. Students may ask the University to amend a record that they believe is inaccurate. They should write to the University official responsible for the record, clearly identify the part of the record they want changed, and specify why it is inaccurate.If the University decides not to amend the record as requested by the student, the University will notify the student of the decision and advise the student of his or her right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing.
• The right to consent to disclosures of personally identifiable information contained in the student's education records, except to the extent that FERPA authorizes disclosure without consent. One exception, which permits disclosure without consent, is disclosure to school officials with legitimate educational interests. A school official is a person employed by the University; a person serving on financial aid committees; a person or company with whom the University has contracted; a person serving on the Board of Trustees or Board of Regents; or a student serving on an official committee. A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility.

The University designates the following categories of personally identifiable student information as public or "Directory Information." The University may disclose or publish such information at its discretion: student’s full name; current enrollment status; local address and telephone number; permanent address and telephone number; temporary address and telephone number; electronic mail addresses; parents' names, addresses, and telephone numbers; date and place of birth; dates of attendance; class standing (e.g. sophomore); schedule of classes; previous educational institution(s) attended; major and minor field(s) of study; awards and honors; degree(s) conferred (including dates of conferral); full-time or part-time status; photographic or videotaped images of the student; past and present participation in officially recognized sports and activities; and height and weight of student athletes.

Currently enrolled students may withhold disclosure of directory information by submitting written notification on an annual basis (usually prior to the beginning of the Advent semester) to the University Registrar's Office at: The University of the South, 735 University Avenue, Sewanee, Tennessee 37383-1000. Directory information will then be withheld until the student releases the hold on disclosure or until the end of the current academic year, whichever comes first. Students should understand that, by withholding directory information, some information considered important to students may not reach them.

The right to file a complaint with the U.S. Department of Education concerning alleged failures by State University to comply with the requirements of FERPA. The name and address of the Office that administers FERPA is:

Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, SW
Washington, DC 20202-5901

The FERPA Web site is http://www.ed.gov/policy/gen/guid/fpco/ferpa/index.html

The University of the South's complete Education Records and FERPA Policy is available from the Office of the University Registrar.

Assistance for the Disabled

The University of the South is committed to fostering respect for the diversity of the School of Theology community and the individual rights of each member of that community. In this spirit, and in accordance with the provisions of Sections 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act (ADA), the University seeks to provide disabled students with the reasonable accommodations needed to ensure equal access to the programs and activities of the School of Theology. While the School of Theology provides a number of services to support the academic work of all its students, additional accommodations can be made specifically for students with learning disabilities. The University Counselor certifies students as learning disabled or as having Attention Deficit Hyperactivity Disorder based on professional documentation. A staff psychologist talks with individual students to determine specific needs and to identify appropriate accommodations and resources, and is also available to consult with faculty members regarding learning disabilities and recommended modifications. The office is located at 1310 University Avenue (adjacent to Emerald Hodgson Hospital); the phone number is 931.598.1325.

All incoming students with previously diagnosed learning disabilities are encouraged to make an appointment at the University Counseling Service as early as possible in their seminary career. A student who requests accommodation on the basis of a learning disability is required to submit the evaluation and diagnostic report and educational recommendations of a professional in the field of learning disabilities. The University also reserves the right to request an additional evaluation to be completed by an appropriate health care provider who may be recommended by the University Counselor. This information is reviewed by the University Counselor who then meets with the student to discuss necessary support services. Students with documented learning disabilities may receive support in a variety of ways, depending on the specific nature of the disability; reasonable accommodation is a highly individualized matter for each learning disabled student, and what constitutes a reasonable accommodation for a learning disabled student is a highly individualized matter. Students are expected to discuss arrangements that might be necessary with their professors at the beginning of each semester.
Any student who suspects he or she may have an undiagnosed learning disability, or is uncertain about a previous diagnosis, is welcome to talk to a psychologist at the University Counseling Service about possible referrals for assessment with a professional approved or recommended by the University Counselor.

Students seeking assistance based upon a medical disability must submit appropriate diagnostic documentation related to the disability to and meet with the University Health Service staff. After review of submitted materials, decisions will be made about accommodations, if appropriate, in consultation with the Associate Dean for Community Life.

The location of some campus facilities may be inaccessible to some disabled students. These students should check with the Office of Community Life to obtain help in dealing with specific needs related to those facilities.

The University provides a time-limited professional counseling service for students seeking assistance with concerns of all kinds — academic, social, emotional, or interpersonal. At the School of Theology, a professional counselor is available to help students and their family members make contact with appropriate services. The office of the Assoicate Dean for Community Life can provide contact information.  Discussions between students or family members and their health providers are confidential and information cannot be disclosed except in rare situations required by law, or at the student’s request. This includes not disclosing health information to University officials or dioceses. Inquiries should be directed to the Office of Community Life, located in Hamilton Hall, 931.598.1655, or to the University Counseling Center at 1310 University Avenue (adjacent to Emerald Hodgson Hospital).

Inclusive Language

It is the policy of the School of Theology that the standard of written and spoken language used by students and faculty when referring to contemporary humanity shall be gender inclusive and that it shall avoid perpetuation of derogatory religious, racial, and national stereotypes. Efforts should be made to include the full range of biblical imagery when referring to God.